R189 Sales Administrator - Glasgow

DOE - Internal Only - Administration
Ref: 8167 Date Posted: Thursday 30 Jul 2020
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Closing Date: 13 August 2020

We’re looking for an organised Sales Administrator to work in our Crow Road Volkswagen branch.

Hours

Full time, Monday – Friday 8.30am – 5pm

About the role

Working in our busy, fast-moving vehicle sales administration department, you’ll be responsible for making sure our vehicle stock records are accurate and up to date.

Reporting to the branch accountant, you will also ensure that vehicle sales are taxed and invoiced efficiently to ensure a smooth customer experience.

For this role, you will need a high level of organisation and accuracy, as well as the ability to work well with others.

Day-to-day duties

  • Bringing purchased vehicles into our stock records in an accurate and prompt manner.
  • Confirming all vehicle stock details recorded are correct and vehicles are accurately advertised online.
  • Ensuring appropriate vehicle documents are obtained, recorded and securely filed.
  • Carrying out the taxation of sold vehicles in time for customer delivery.
  • Producing accurate and timely vehicle sales invoices that match the signed customer order form.
  • Ensuring all vehicle sales documentation is correct and vehicle payment is received.
  • Gaining an understanding of manufacturer systems and bonuses for new vehicles.

Essential skills

  • Fantastic communication skills.
  • A high level of organisation and the ability to multi-task.
  • Strong attention to detail.
  • Ability to stay calm and work accurately, even under pressure.
  • Team player who can also work on their own initiative.

Nice to have (but not essential)

Knowledge of Microsoft Office, particularly Excel.